Privacy Policy

Last updated: 12 May 2025

At Jat Samaj UK (referred to as “we”, “our”, or “us”), accessible from www.jatsamaj.co.uk, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

If you have any questions or concerns about this policy or your personal data, please contact us at support@jatsamaj.co.uk.

1. Information We Collect

We may collect and process the following types of personal data:

a) Information you provide directly:

  • Name, email address, and phone number (e.g., when you fill out contact forms, RSVP to events, or register for newsletters).

  • Demographic details (e.g., age, location) if voluntarily provided.

b) Information collected automatically:

  • IP address, browser type, and browsing behaviour through cookies.

  • Referrer URL and time spent on our site (via analytics tools such as Google Analytics).

c) Communication data:

  • Emails and correspondence sent to us via support@jatsamaj.co.uk or through online forms.

2. How We Use Your Information

We may use your data for the following purposes:

  • To provide information about community events, such as the Jat Mela.

  • To respond to your queries and provide support.

  • To manage membership records and event participation.

  • To send newsletters or updates (only if you’ve opted in).

  • To improve our website and user experience through analytics.

  • To comply with legal or regulatory obligations.

3. Legal Basis for Processing

We process your personal data based on:

  • Consent – When you explicitly agree (e.g., by ticking a box to receive updates).

  • Legitimate Interests – To manage and improve our community services and event communications.

  • Legal Obligations – To comply with UK law and respond to lawful requests from authorities.

4. Cookies and Tracking Technologies

Our website uses cookies to:

  • Recognise returning users

  • Track page performance

  • Improve functionality

You can control or disable cookies through your browser settings. For more details, see our Cookie Policy (add actual link if separate).

5. Data Sharing

We do not sell, rent or trade your data. We may share your personal information:

  • With service providers (e.g., email newsletter tools, website hosting) under data protection agreements.

  • If required by law, or to protect our legal rights.

6. International Data Transfers

We store data primarily within the UK. If any data is transferred outside the UK or EEA, we ensure appropriate safeguards (e.g., UK IDTA or EU Standard Contractual Clauses) are in place.

7. Data Retention

We keep personal data only for as long as necessary:

  • For newsletters: until you unsubscribe.

  • For event participation: up to 2 years post-event for record keeping.

  • For general enquiries: up to 1 year after your enquiry is resolved.

8. Your Rights Under the UK GDPR

You have the following rights:

  • Right to access – request a copy of the personal data we hold about you.

  • Right to rectification – correct inaccurate data.

  • Right to erasure – request deletion of your data under certain conditions.

  • Right to restrict processing – limit how we use your data.

  • Right to data portability – request your data in a portable format.

  • Right to object – to processing for direct marketing or other purposes.

To exercise any of these rights, email us at support@jatsamaj.co.uk.

9. Security Measures

We take reasonable administrative and technical steps to protect your data:

  • HTTPS encryption across our website

  • Secure data storage and backups

  • Access controls and authentication for admin systems

However, please note that no system is 100% secure.

10. Third-Party Links

Our website may include links to external websites (e.g., YouTube, Facebook). We are not responsible for the privacy practices or content of these third-party sites.

11. Changes to This Policy

We may update this Privacy Policy occasionally. Updates will be posted on this page with a revised date. We encourage you to review this policy periodically.

12. Contact Us

If you have any questions or would like to make a complaint about how we handle your data, please contact:

Jat Samaj UK

Email: support@jatsamaj.co.uk

Website: www.jatsamaj.co.uk

If you are not satisfied with our response, you may also lodge a complaint with the UK Information Commissioner’s Office (ICO): www.ico.org.uk